Assistant Manager - Company Secretarial

Job Description

Job Purpose: She/he would assist in Secretarial compliance and processes. The role demands a proactive professional with strong knowledge of the Companies Act, FEMA regulations, and other applicable laws, capable of managing secretarial functions efficiently.

Job Responsibilities:

• Drafting of Notices, Agendas and Minutes for Board Meetings, various Committee meetings and General Meetings.
• Assisting in convening of the Board, Committee and General Meetings.
• Drafting of Article and Memorandum of Association
• Maintaining Statutory Registers and records
• Liaising with various government departments, consultants, auditors, shareholders
• Preparation of documents and director's disclosure under Companies Act, 2013 and Rules made thereunder and SEBI regulations
• Responsible for secretarial part of Statutory, Secretarial and Internal Audit of the Companies.
• Preparation & ensuring timely filing of forms/returns etc. with Registrar of Companies, RBI, and other Regulators
• Drafting of Directors Report, Annual Returns and statutory Notices etc.
• Assist in drafting of petitions/applications for NCLT/High Courts/Regulator/Govt. Agencies etc.
• Supporting M&A activities including documentation and regulatory filings.
• Managing payment of Stamp Duty on share certificate/allotment/merger orders etc.
• Executing corporate actions such as allotment of shares/dematerialization of shares
• Ensuring compliances under the Companies Act, 2013, Secretarial Standard, FEMA Regulations and Rules made thereunder and other corporate laws
• Filing Annual Performance Reports (APR), FC-GPR, FCTRS and other FEMA-related compliances for ODI/FDI.
• Managing half yearly due diligence.
• Following the functional processes laid down in the organization.
• Adapting older processes and recommending new processes and good practices for the organization.
• Managing all data in relation to function with respect to the entire portfolio of the company.
• Handling secretarial work for foreign entities.

Educational Qualifications:

• Required: Membership of the Institute of Company Secretaries of India (ICSI)
• Desirable: Degree in Law (LLB)

Competencies & Soft Skills:

• Strong knowledge and hands-on experience in Corporate Laws and Rules made thereunder, FEMA regulations, Secretarial Standards/Practices and related legislation and Regulations.
• Excellent written and verbal communication skills.
• High level of target orientation and attention to detail.
• Strong interpersonal skills and ability to work collaboratively.
• Proficiency in MS Office and secretarial software tools.

Eligibility:

• Years of experience: Overall 5 to 7 years of post-qualification experience and consistent track record