Executive Assistant to Co-Founder & CEO

This role is for one of the Weekday's clients

JobType: full-time

It is best suited for someone who thrives in a fast-paced, high-responsibility environment and can anticipate needs, adapt quickly, and ensure smooth execution of both professional and operational priorities.

Requirements

Key Responsibilities

• Manage and optimize daily schedules, ensuring effective time utilization
• Prioritize meetings, calls, and tasks based on urgency and importance
• Act as a gatekeeper to streamline requests and avoid scheduling conflicts
• Adjust plans dynamically to accommodate changing priorities

• Plan and coordinate travel arrangements, itineraries, and logistics
• Schedule meetings and prepare agendas, notes, and briefing materials
• Track action items, follow-ups, and key discussion points
• Handle last-minute changes and urgent scheduling needs

• Track key initiatives and ensure timely execution across teams
• Maintain trackers, dashboards, and status reports
• Follow up with cross-functional teams to ensure deliverables are met
• Support planning, reviews, and decision-making processes

• Coordinate across departments to ensure alignment and smooth operations
• Assist with internal processes, vendor coordination, and basic administrative tasks
• Support leadership meetings, internal reviews, and organizational activities

• Act as a liaison between leadership and internal/external stakeholders
• Prepare reports, summaries, presentations, and documentation
• Maintain organized records of key information, discussions, and decisions

• Assist in planning and executing meetings, events, and leadership sessions
• Manage logistics for internal and external engagements
• Provide additional support to ensure continuity and efficiency in daily operations

• Handle sensitive information with strict confidentiality
• Support urgent and high-priority matters with reliability and responsiveness
• Maintain professionalism and adaptability in a dynamic work environment

• 5+ years of experience as an Executive Assistant, Senior EA, or in Founder’s Office roles
• Experience supporting senior leadership such as Founder, CEO, or CXO-level executives
• Strong calendar management and prioritization skills
• Excellent written and verbal communication abilities
• High level of organization, multitasking, and attention to detail
• Proven ability to handle confidential information with professionalism
• Proficiency in Google Workspace, Microsoft Office, and scheduling tools
• Experience using tools like Notion, Jira, Asana, or Trello (preferred)
• Ability to work effectively in fast-paced, high-pressure environments
• Strong ownership mindset with a proactive and solution-oriented approach
• Calm, dependable, and adaptable with strong interpersonal presence