Executive Assistant to Unit Head - Sarlanagar Cement Works, Sedam
Ultratech Cement Hyderabad
Job Description
This position is for Sarlanagar Cement Works, Sedam
Executive Assistant to Unit Head
Qualification: Technical Qualification (B.Tech Mechanical/ Electrical)Age: 25-30 yrs
Key Result Areas / Accountabilities
Supporting Actions
To Ensure smooth day-to-day functioning of the Unit Heads Office- Receipt, Reading, sorting, analysis and distribution of Dak diligently with necessary follow-ups, interaction and co-ordination with different agencies.
- Collection of data from different departments/sources and processing them in the form of information for decision making.
- Organize the people, places and materials needed
- Attending and replying to the queries of different interested parties.
- Management of information and processing them for the UH for taking prompt and quality decision.
- Correspond independently on behalf of Unit Head as and when required within/outside the company
- Arranging meetings of company executives/government officials/
- Unions/employees with the Unit
- Head besides his scheduled daily/weekly/monthly meetings and schedules.
- Arrange meetings, including taking of minutes and follow-up actions.
- Make appointments and maintain schedules.
- Organize and maintain office records/files including confidential files. Up-keeping Sr. Executives (i.e. GM and Above) personal file.
- Effective interaction with all levels of people keeping their esteem and regard.
- Communicating effectively and getting feed-back/status.
- Building a successful working relationship with the Boss and all others.
- Working in partnership providing assistance.
- Keeping the Boss well informed and organized keeping reliability and sanctity.
- Prioritizing multiple tasks
- Planning techniques to get the things done at accelerated speed.
- Monitor the cleanliness of office, conference halls and common areas.
- Requisitioning, collection and distribution of gifts to various government officials/VIPs/Local influential person to maintain cordial relation/liaison with them.
- Arrange for distribution of Greetings Cards on Diwali/New year.
- Dealing with people effectively and positively.
- Building rapport in face- to-face communication.
- Effective listening, using questioning skills and personal influence.
- Self-esteem and confidence development.
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