Company Secretary - AGM/DGM

Job Description

Corporate Governance:

• Advise the board on corporate governance best practices and regulatory compliance.
• Ensure that the board and its committee function effectively by coordinating meetings, preparing agendas, and recording accurate minutes.
• Maintain and update the corporate governance framework, including policies and charters.

Legal and Regulatory Compliance:

• Ensure compliance with applicable laws, regulations, and industry standards.
• Oversee the filing of statutory returns and other required documents with regulatory bodies.
• Act as the principal liaison with regulatory authorities and ensure prompt responses to inquiries

Board and Shareholder Support:

• Organize annual general meetings (AGMs), extraordinary general meetings (EGMs) and board meetings.
• Prepare and distribute board packs, resolutions, and shareholder communications.
• Advise on matters relating to corporate structure, equity issuance, and shareholder rights

Risk Management and Reporting:

• Maintain a comprehensive risk management framework in collaboration with relevant departments.
• Ensure timely and accurate reporting of corporate risks and mitigation strategies to the board.

Leadership and Team Management:

• Lead and mentor the company secretarial team to ensure high performance and professional development.
• Establish efficient workflows and processes for the teams operations.
• Stakeholder Communication: Act as the primary point of contact for stakeholders on governance-related matters.
• Ensure clear and effective communication between the company, board, and shareholders.

• Educational Requirements: Company Secretary Degree.
• Professional Experience: Minimum of 10 years of experience in company secretarial roles, with at least 5 years in a leadership capacity.
• Technical Skills:
• In-depth knowledge of corporate laws, governance codes, and regulatory frameworks.
• Strong proficiency in legal and compliance documentation.
• Experience with corporate risk management and reporting frameworks.
• Leadership Skills: Demonstrated ability to lead.