Quality Assurance Executive

Job Description

Job Description – Quality Assurance (QA) Executive

Department: Quality Assurance

Role Objective

Vitabae labs is certified to cGMP, FSSC, USDA Organic, NPOP/NOP, and customer quality standards and therefore QA executive will be responsible for the execution of Quality Assurance activities at Vitabae Lab. Key responsibilities are summarized here:

• Execute daily QA activities to ensure compliance with approved SOPs, cGMP, FSSC, and regulatory requirements.
• Monitor production and warehouse activities to ensure adherence to quality standards and hygiene practices.
• Conduct routine quality verification, validation, and monitoring checks during production processes.
• Support implementation and maintenance of quality systems across departments.

1. Quality Management System (QMS) & Documentation

• Maintain QA documentation including SOPs, logs, records, specifications, and formats.
• Review and verify:
• Batch Manufacturing Records (BMR)
• Batch Packing Records (BPR)
• In-process quality records
• Finished product quality documents
• Ensure QA records for organic and conventional products are complete, accurate, and up to date.
• Conduct regular verification and review of quality records and documentation practices.
• Support document control activities and ensure audit-ready documentation.

1. Regulatory Compliance & Audit Support

• Ensure compliance with cGMP, FSSC, HACCP, USDA Organic, NPOP/NOP, and applicable dietary supplement regulations.
• Assist in preparing audit documentation and supporting records for internal, external, and certification audits.
• Support audit readiness activities including:
• cGMP documentation verification
• FSSC documentation checks
• 21 CFR Part 111 checklist verification
• Preparation of audit-related documents
• Participate in implementation and follow-up of CAPA (Corrective and Preventive Actions).

1. Organic Compliance & Traceability

• Operate and maintain TraceNet activities under NPOP requirements.
• Apply for Transaction Certificates (TC) for organic transactions.
• Request and maintain Transaction Certificates from suppliers.
• Verify scope certificates of Vitabae Lab and suppliers for compliance validity.
• Ensure traceability and segregation requirements for organic and conventional products are properly maintained.

1. Supplier & Raw Material Quality Verification

• Support vendor qualification and supplier compliance verification activities.
• Verify supplier quality documents, certifications, and specifications.
• Monitor raw material inspection, status labeling, and documentation.
• Coordinate with procurement and warehouse teams to ensure material compliance and traceability.

1. In-Process & Finished Product Quality Verification

• Perform routine in-process quality checks and inspections.
• Verify compliance of production activities with approved procedures and quality standards.
• Assist in product release activities after completion of QA verification processes.
• Report deviations, non-conformances, and quality issues to management for corrective action.

1. Team Coordination & Training Support

• Coordinate daily QA activities and ensure timely completion of assigned tasks.
• Support training sessions on:
• GMP practices
• SOP compliance
• Documentation practices
• Organic standards
• Quality and hygiene requirements
• Promote quality awareness across departments.

1. Reporting & Communication

• Maintain daily, weekly, and monthly QA reports and records.
• Communicate quality issues, observations, and compliance concerns to management.
• Coordinate effectively with Production, Warehouse, Procurement, R&D, and other departments to ensure smooth QA operations.

• Bachelor's or Master's degree in:
• Life Sciences
• Pharmacy
• Microbiology
• Food Technology
• Biotechnology
• Or related disciplines

• 2–5 years of experience in Quality Assurance / Quality Control within pharmaceutical, nutraceutical, food, or dietary supplement manufacturing.
• Experience in handling organic compliance documentation and audit activities is preferred.

• Knowledge of:
• cGMP
• HACCP
• FSSC / ISO standards
• USDA Organic
• NPOP / NOP requirements
• 21 CFR Part 111
• Dietary supplement regulations
• Familiarity with TraceNet operations and Transaction Certificate processing.
• Experience in handling QA documentation and audits.
• Familiarity with ERP systems or Quality Management Software is preferred.

• Good communication and documentation skills.
• Strong attention to detail and organizational ability.
• Problem-solving and analytical thinking skills.
• Ability to work collaboratively with cross-functional teams.
• High level of integrity, accountability, and compliance orientation.

• Experience in organic nutraceutical or food manufacturing environments.
• Understanding of traceability systems and regulatory compliance requirements.
• Ability to work in a fast-paced manufacturing setup with strong attention to quality and compliance.