Assistant Manager - Administration

Travel Management Services (Domestic and International)

1. Monitor over all Travel Desk operations on daily basis & keep control on CWT booking team
2. Manage all the day to day travel arrangement of all Abbott Affiliates employees
3. Bookings and reservations to be processed accurately and on time (TAT 24 Hrs.)
4. Keeping track of all the cancellations and refunding of the bookings
5. Travel bookings & Query resolution even on holidays and post office hours.
6. Accurate updation of Travel Desk MIS on Weekly,Fortnightly & monthly basis
7. Support to be provided for employees personal travel bookings and travel data upkeepment
8. New Account creation in E - Travel portal and Resolving technical issues & Queries
9. Manage International Travel Booking alongwith Hotel bookings,Visa processing etc.
10. Responsible for Verifying vendor invoices and processing invoices through finance for payment on every fortnight.
11. Strictly monitoring VISA processing work

Travel Desk Operations (Local & Domestic)

1. Manage all the day to day Local/Domestic Car bookings for all Abbott Affiliates employees
2. Updation of Weekly / Fortnightly and monthly MIS
3. Strict monitoring on car booking processes
4. Responsible on taking feedback from employees on overall car services provided by our on-boarding vendors
5. Monitoring point-to-point car services for senior management employees

Audit compliance

1. Follow up / Timely Renewal of All airlines agreements, Car Vendor agreements
2. Incentive Tracking & recording
3. Adhere all the audit guidelines & answerable for audit queries-during annual Audit process
4. Expert support & upkeepment of database during all the internal & external audit queries.

Policeis / SOPs / Guidelines-

1. Adhere to follow all the Travel desk policies, SOPs and Guidelines
2. Upgradation / Amendement of the same in regular intervals
3. Ensure all the bookings to be done as per policy entitlement

Compliance (Statutory / Regulatory)

1. Responsible for Statutory & Regulatory Compliances
2. Avoidance of all travel related litigations that may arise out of non compliance
3. Complete and accurate maintenance all records that are relevant to compliance

New Initiatives & Savings

1. Cost Optimization and savings on Agreement cost vs Market cost
2. Collecting and analyzing data on travel cost and usage trends, to identify and generate savings. (Airline Discount, Agency Discount, etc.)