Executive Assistant - CMO (Real Estate)

This role is for one of the Weekday's clients

JobType: full-time

This role is ideal for a young professional with a background or strong interest in marketing operations — someone who enjoys working behind the scenes to keep campaigns, creative projects, and cross-functional workflows running smoothly. You will be the CMO's operational backbone, ensuring every meeting, deliverable, and communication moves forward without friction.

Requirements

1. Calendar & Schedule Management

• Maintain and manage the CMO's daily and weekly calendar
• Schedule and confirm meetings across internal teams, agency partners, and external consultants
• Send timely reminders and prepare the CMO ahead of each engagement
• Proactively identify and resolve scheduling conflicts

1. Marketing Operations Support

• Coordinate with branding agencies, creative studios, and digital marketing partners for briefs, feedback cycles, and deliverable submissions
• Track the status of ongoing campaigns, content calendars, and marketing initiatives
• Assist in organizing brand review meetings, campaign presentations, and agency evaluations
• Maintain a centralized repository of marketing assets, vendor contacts, and project documentation

1. Meeting & Communication Coordination

• Coordinate meeting logistics — venue, video links, attendee confirmations
• Prepare agendas and compile background materials before key meetings
• Record and circulate meeting notes, decisions, and action items
• Follow up with internal teams and agency partners on pending deliverables

1. Stakeholder & Agency Liaison

• Serve as the first point of contact between the CMO's office and internal departments (Design, Sales, Engineering)
• Coordinate with external partners including branding agencies, PR firms, digital agencies, and architects
• Manage document exchange, approvals routing, and status communication between parties

1. Task & Deliverable Tracking

• Maintain trackers for ongoing tasks, approvals, and project milestones across marketing and creative functions
• Flag overdue items and escalate delays to the CMO in a timely manner
• Prepare simple status dashboards and weekly progress summaries

1. Administrative & Office Support

• Handle correspondence, draft emails, and manage documents on behalf of the CMO
• Coordinate travel bookings, event logistics, and itinerary planning
• Maintain confidentiality of business strategies, campaign plans, and vendor negotiations
• Organize and manage digital files, presentations, and reports

• Interest in or exposure to marketing, branding, or creative operations
• Strong organizational and time management skills
• Clear written and verbal communication in English
• Attention to detail and a reliable, deadline-driven work ethic
• Ability to multitask across projects and manage competing priorities
• Comfortable working with Google Workspace (Docs, Sheets, Calendar, Drive) or MS Office
• Familiarity with project tracking tools (Notion, Trello, Asana, or similar) is a plus

• Bachelor's degree in Business Administration, Marketing, Mass Communication, or any related field
• 1–2 years of experience in an EA, marketing coordinator, or operations support role
• Prior exposure to a marketing team, creative agency, or real estate environment is a strong plus
• Good command of written English; ability to draft clear and professional communication

• Someone highly dependable, organized, and proactive
• A self-starter who takes initiative without needing to be micromanaged
• A professional comfortable working in a fast-paced creative and business environment
• Someone with genuine curiosity about marketing, branding, and real estate
• A person who handles sensitive business information with maturity and discretion

Good to have Skills

Branding

Designs

sales