Executive Assistant (EA)

Job Description

Job Location

Belapur (Navi Mumbai)

Department

Management / Corporate Office

Reporting To

CEO

Job Summary

We are looking for a highly professional, analytical, and proactive Executive Assistant (EA) to support senior leadership. The ideal candidate will act as a strategic business partner to management, ensuring smooth coordination of business operations, strategic initiatives, reporting, and executive communication.

Key Responsibilities

• Provide high-level administrative and strategic support to the CEO / Senior leadership and senior leadership team.
• Coordinate and monitor key business initiatives, strategic projects, and organizational priorities.
• Prepare MIS reports, dashboards, business presentations, and management summaries for decision-making.
• Track organizational goals, action plans, and project progress to ensure timely execution.
• Assist management in strategic planning, operational reviews, and business analysis.
• Conduct market research, competitor analysis, and industry trend monitoring for business growth opportunities.
• Act as a bridge between management and internal departments for smooth communication and coordination.

• Coordinate with project teams, finance, procurement, HR, and operations departments for seamless workflow management.

• Generate periodic business reports and analytical insights for management review.
• Analyze operational data and provide recommendations for process improvement.
• Develop presentations, reports, and business proposals for investors, clients, and stakeholders.
• Ensure accuracy and timely submission of reports and management updates.
• Assist in budgeting, forecasting, and performance tracking activities.
• Stakeholder & Client Management
• Coordinate with clients, consultants, vendors, government authorities, and strategic partners.
• Support management during business meetings, negotiations, and corporate discussions.
• Build professional relationships with key stakeholders and maintain effective communication channels.

• Manage executive calendars, meetings, appointments, and travel schedules, ensuring effective time management and coordination.
• Handle travel bookings, itineraries, meeting logistics, and follow-ups for smooth executive operations and communication.

• Graduate in Civil Engineering / Business Administration or related field.
• Experience: 4 to 7 years in Executive Assistant, Business Coordination, PMO, or Strategic Support roles.
• Prior experience in infrastructure, construction, real estate, or project-based organizations preferred.
• Strong analytical, organizational, and multitasking abilities.
• Proficiency in MS Office (Excel, PowerPoint, Word) and reporting tools.
• Ability to handle confidential information with professionalism and integrity.
• Strong follow-up and coordination skills with attention to detail.

Interested candidates are requested to send their CV's to [Confidential Information] mentioning the details of current and expected salary, notice period.

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