Executive Assistant, Amazon Prime Video , Amazon Prime Video
Amazon Prime Video is seeking an enthusiastic and proactive Executive Assistant to support a set of three leaders within the APAC leadership. This role will engage in activities to increase capacity and effectiveness of the leader & leaders' direct reports and contribute to the overall department efficiency
Key job responsibilitiesKey job responsibilities:
Manage complex executive calendars across multiple time zones, optimizing leaders' time through strategic scheduling and planning meetings like staff meetings, annual business planning / reviews. Coordinate comprehensive domestic and international travel including flights, accommodations, ground transportation, and detailed itineraries
Manages expenses/spending and filling reimbursement requests
Maintains organisation charts and internal email aliases
Schedules and coordinates special events and meetings as needed (company event, off sites, lunch/ dinner engagements/ business reviews/townhalls etc).Managing Senior Executive schedules (during their visit to India and other APAC locales) and creating detailed travel itineraries
Supports leader’s direct reports with administrative work
Project planning and logistics co-ordination for learning and development activities, fire-side chats, etc
Records minutes of important meetings, track and follow up on action items and deliverables
Handle confidential information and time-sensitive matters with discretion
A day in the life
The Role in One Line: Keep three leaders focused on decisions, not logistics — across four countries (especially for the APAC leaders), three time zones, and a constantly shifting calendar.
Morning — Triage & Time Zone Management
Resolve overnight calendar conflicts across IST/JST/AESTConfirm travel logistics and itinerary changes
Process expenses and reimbursements
Mid-Day — Operational Rhythm
Staff meeting support: agenda, minutes, action item tracking
Coordinate cross-functional meetings for leaders' direct reportsMaintain org charts, aliases, and distribution lists
Afternoon — Strategic Coordination
Plan offsites, townhalls, and senior executive visitsManage confidential org changes and time-sensitive escalations
L&D logistics: fireside chats, learning sessions, speaker coordination
End of Day — Set Up Tomorrow
Brief all 3 leaders on next-day prioritiesConfirm early-morning meetings for AU/JP (their start of day)
Flag open action items and pending approvals
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
- Knowledge of Microsoft Office products and applications- Experience in a fast-paced, high-tech company
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